The Middle East Programme Coordinator is responsible for coordinating the provision of Head Office support to the ME Regional Director, Country Directors and senior in-country team for the effective implementation of GOAL’s programmes including response to the Syria crisis.
The role reports to the Middle East Regional Director and also liaises closely with the Operations Manager, HQ, which is part of the wider HQ Programmes Unit. There is a lot of engagement required with
Country Directors and their Senior Management teams; Head of International Programmes; HQ Syria Operations Group; and HQ Senior Management team;
Summary of Key Functions
- Work very closely with the Regional Director and Country Directors (Syria, Turkey and Iraq) and Syria senior management team (based in Jordan and Turkey) on all programme and operational issues;
- Strategy & Planning – support the Regional Director and country offices senior management team to develop and monitor effectiveness of annual country plans;
- Risk Management – Support the RD and CDs to maintain their risk management practices and eview and feedback on quarterly risk matrix and ensureactions are followed up;
- Contingency Planning – participate in Contingency Planning for the Syria Response and follow up on relevant actions;
- Produce monthly progress reports for ME which will support learning and monitoring across the region.
- Facilitate good working relationships with cross functional teams in HQ for GOAL that support the Middle East.
- Convene the regular Syria Operations Group in HQ, ensuring updates, learning and support between logistics, finance, compliance and operations;
- Ensure HQ Senior Management are informed on a timely basis on critical Syria issues;
- Present updates to senior management team and GOAL board when required;
- Participate and support all activities related to funding for the Middle East
- In close co-ordination with the Regional Director and Country Directors, maintain HQ relationships and regular communications with ME key institutional donors;
- Work very closely with ME RD to ensure there is a strong trusted relationship with all donors;
- Participate in donor meetings and reviews and present on key issue to donors where appropriate;
- Ensure donors are kept informed of any critical issues affecting programme implementation;
- Provide quality timely support to country and HQ teams and ensure good collaboration during the development of proposals and applications for funding to donors
- Develop grant management systems that ensure the development and submission of high quality reports to donors.
- Represents country officesprogrammesinternally at HQ, including in Project Review Committee (PRC) meetings.
- Donor compliance - Review all contracts and letters of agreement from donors and highlight key conditions for field and relevant staff in HQ prior to signing;
- Ensure monthly financial reports are reviewed with HQ Operations Accountant for expenditure levels, discrepancies and gaps; follow up with field informing senior management where there are concerns.
- Participate in key grant management meetings with the Country Office teams and HQ Operations throughout the programme lifecycle;
- Performance manage the PSO through regular weekly meetings, feedback and setting up clear performance indicators which will be reviewed through the annual performance appraisal process. including
- Provide input on training and development needs and schedule the training and development in conjunction with the Operations Coordinator and HR;
- Regularly monitor Middle East work plan and ensure shared objectives are being reached;
- Support PSO to manage the HQ partnership framework agreement (PFA) approval process in an efficient manner;
- Oversight of PSO responsibilities for accurate filing, updating of grant management system (GMS);
- Support the Syria Communications Co-ordinator and HQ Media/Communications team on development of internal and external communications
- As appropriate represent GOAL in externalsectoralnetworks – facilitate the exchange of technical information and identify opportunities for cooperative work and joint ventures with other agencies.
- Ensure maintenance of accurate country, project andprogrammeinformation on the relevant intranet and internet pages.
- Procurement and Logistics - Provide programme representation on Tender Committee Meetings (TCOMs) for all high value Middle East procurement carried out in HQ;
- A minimum of five year’s field experience in emergency humanitarian and/or development programs;
- A Masters level degree (or higher) in Development or related field;
- Previous experience/knowledge working on Syria / the Middle East
- Demonstrable experience in Programme cycle management;
- Previous experience managing multiple country desks;
- Excellent proposal development, grant management, analytical and report writing skills;
- Strong interpersonal skills as working with multiple teams is essential
- Strong communication skills: written and oral
- Proven track record in the representation and the management of relationships with institutional donors (including DfID, ECHO, USAID (FFP, OFDA), BPRM, GIZ).
- Proven ability to co-ordinate cross departmental groups and communicate with multiple stakeholders;
- Fluent in spoken and written English with strong analytical skills.
- Previous Management experience working at HQ with INGO
- Language skills – Turkish, Arabic highly desirable.
- Specific knowledge or experience of GOAL’s thematic programmes or sectors
Our package includes a competitive salary, 22 days annual leave and the possibility to join our Health care scheme. Additional benefits are available after 12 months of service. Candidates must be entitled to work in Ireland at the time of application.
A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas ofaccountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a childor vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.
Children and vulnerable adults who come into contact with GOAL as a result of our activitiesmust be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Equal Employer Statement
Consistent with GOAL’s core values of humanitarianism; integrity; respect; partnership and courage, we place asignificant emphasis on equality in our working environment.
GOAL is committed to treating all its employees with dignity and respect and values diversity, which it believes enriches an organisation. To reinforce this commitment, all company activities, policies, practices and procedures are to be carried out in accordance with this global standard.
All employees share in the responsibility for fulfilling GOAL’scommitment to equal employment opportunityand equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.
GOAL believes that our strong commitment to equal opportunity and equal treatment helps to ensure that there is no unjustified discrimination in the recruitment, hiring, training and development, promotion,compensation, benefits, retention, and discipline of staff and volunteers.
GOAL aims to provide a work environment that fosters fairness, equity, and respect for social and cultural diversity, and that is free from discrimination, harassment [and vilification] as determined by applicable laws.
General Terms and Conditions
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.