Grants Coordinator

About Us 
GOAL has responded to the world’s major humanitarian crises since its founding in 1977, working with vulnerable communities in 14 countries across the globe with a dedicated team of personnel. While GOAL continues to be an agile first-responder to humanitarian crises, it is also committed to working with vulnerable communities to help them survive crises and support them on the road to recovery.

Job Purpose
The Grants Coordinator is responsible for coordinating proposals, donor reporting, information and grants management systems for the GOAL Syria grant portfolio. Reporting to the Senior Grants Coordinator, and working closely with programme coordinators, MEAL and Systems departments, you’ll be responsible for supporting programme development, coordinating proposal development processes and timeframes, and supporting with donor communications. 

Based in our Syria office in Damascus you’ll be part of a small, high performing Grants Unit, led by Director of Programme Development and Awards and including the Senior Grants Coordinator and Grants Manager.

Main Responsibilities:

Program and New Business Development

• As requested by the Senior Grants Co, lead and/or support on in funding strategy development and review.
• Research and gather business intelligence for the purpose of identifying opportunities in advance, tracking, and responding to donor trends.
  Support the development of new propositions and pitches in line with GS country strategy plan.
• Lead on the development of designated concept notes and proposals.

Grants Management & Program Support - 

• Manage all donor reporting processes through the coordination and drafting of high-quality donor reports for the GOAL Syria grant portfolio, ensuring compliance with GOAL and donor requirements and timely submission to donors.
• Ensure sound management of reporting requirements, including via partners (and in coordination with the Partnership Coordinator), ensuring timely and quality submission to donors.
• Monitor and supervise all external reporting to ensure timely delivery of high-quality reports which meet donor and GOAL requirements.
• Ensure the availability of an up-to-date reporting calendar
• Develop and maintain grant management tools, such as reporting and proposal trackers and workplans, regularly circulating to relevant staff.
• With the support of the Grant Manager, ensure that regular grant management meetings are held, with minutes and relevant documents disseminated, and action points followed upon.
• Strengthen and build the capacity of the Programme and Grants team to develop creative, responsible, competitive concept notes and proposals
• Participate in monthly Budget Management Team (BMT) meetings. Ensure communication and follow-up with the senior grant coordinator on finance-related issues raised.
• In close collaboration with the GESI Adviser and Protection Manager, ensure that GESI and protection mainstreaming is reflected in donor reporting and reviewed in grants managements meetings.

Communications, Representation & Donors Engagement - 

• Coordinate with program, communication and grants staff as appropriate to develop programme briefs and summaries as well as grant progress updates
• Ensure drafting and routine updates on GOAL Syria program for use in external stakeholder advocacy and new business development efforts.
• Represent GOAL in donor meetings as and when required. 

Donor & GOAL Compliance -  

• Collaborate with PQ team leads to ensure that donor Third Party Monitoring (TPM) exercises are supported and prepared for.
• Ensure the dissemination with relevant staff copies of all grant documentation
• Support the Grants Manager to ensure comprehensive grant files are maintained up to date and are available for use by key staff. 

Staff Capacity Building

• Provide technical guidance and support to the Grants Manager and the Grant Officer;
• Identify personal professional development capacity gaps and address through training and other knowledge building resources.

Key Requirements:

• Previous professional experience in grants management and developing programs in a humanitarian setting.
• Previous knowledge of ECHO, OCHA and/or USAID funded programmes.
• Previous proposal writing experience and demonstrated success at winning awards.
• Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgment.
• Excellent time management, planning and organisational skills,
• Prior experience directly managing staff
• Excellent interpersonal, communication, and strategic planning skills required
• Fluency in English and strong English writing skills is required.
• Travel: Ability and willingness to travel regionally when required.

Desirable

• Excellent appraisal and analytical skills
• Good contextual knowledge of Northwest Syria ‐ social, cultural and economic context, priorities and constraints.
• Previous field experience in MENA region.
• Experience with donor mapping and grant acquisition strategy

Why Join GOAL?

• Be part of a mission-driven team delivering life-saving aid.
• Work in a collaborative, inclusive environment that values diverse perspectives.
• Full Deployment package to include Visa, Flights, Private Accommodation in Damascus, Cigna medical Insurance, regular R&R

GOAL commitment to Diversity, Equity and Inclusion:
GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We foster an inclusive culture where all voices are heard and valued, we are particularly eager to receive applications from women (and other underrepresented groups). We know that the more inclusive we are, the better our work will be.

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

Accountability within GOAL

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.