Procurement Assistant

About Us

GOAL has responded to the world’s major humanitarian crises since its founding in 1977, working with vulnerable communities in 14 countries across the globe with a dedicated team of personnel. While GOAL continues to be an agile first-responder to humanitarian crises, it is also committed to working with vulnerable communities to help them survive crises and support them on the road to recovery.

Job Purpose
Reporting to the Senior Procurement officer, the Procurement Assistant (HQ) is responsible for supporting the logistics & procurement services for GOAL Headquarters team (based in Dun Laoghaire, Co Dublin) . The function manages all procurement in accordance with GOAL procurement policies and procedures working closely with requestors to ensure the highest value for money through the fairest and most transparent practices possible. This role would ideally suit those looking to start their career within procurement/supply chain and those looking to work with a mission driven humanitarian organisation.

**GOAL offers staff flexible working with our hybrid model, we require our HQ employees to work 2 days per week from our office in Dun Laoghaire, Dublin**

Key responsibilities

Procurement Services

• Receive and process procurements in accordance with GOAL policies and procedures.
• Maintain up to date records and service delivery trackers.
• Plan procurement services in line with requestor department procurement plans.
• Monitor service delivery and make recommendations for process improvements.
• Manage the HQ supplier management database in coordination with finance
• Appropriately escalate issues and request support as required to ensure on time delivery
• Ensure that ATSCs for suppliers are performed/renewed as per GOAL policy;
• Ensure that all procurement procedures are effectively followed in compliance with the GOAL Procurement Manual and relevant donor requirements;
• Implement improved systems and procedures for procurement as agreed with the Senior Procurement Officer where needed;

Order Management & Reporting:

• Communicate to the Senior Procurement Officer and Requestors on any expected delays in procurement processes; and follow up pending approvals to avoid administrative delays.

Finance & Procurement:

• Check payment files sent to the finance department are complete, correct and have the relevant signatures before they are submitted to finance department for payment

Key Performance Objectives

• Complete procurements within Leadtime targets to achieve On-Time Delivery
• Complete filing of all records as per GOAL information management standards.

Requirements 
Proven administrative skills and the ability to work to deadlines.
Strong analytical skills and overall strong computer skills across MS Office 365 suite.
Procurement or business-related qualification.
Some Previous work experience in procurement services is ideal (bit not essential)

Desirable
Work experience in the INGO, third sector or public procurement sectors
Familiarity with PowerApps
Familiarity with PowerBi for data analytics

**GOAL offers staff flexible working with our hybrid model, we require our HQ employees to work 2 days per week from our office in Dun Laoghaire, Dublin**

 We strongly encourage you to apply even if you do not meet every single requirement listed.  At GOAL we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please just contact our Recruitment Team at recruitment.hq@goal.ie  

 GOAL commitment to Diversity, Equity and Inclusion:
GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We foster an inclusive culture where all voices are heard and valued, we are particularly eager to receive applications from women (and other underrepresented groups). We know that the more inclusive we are, the better our work will be.

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

Accountability within GOAL

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.