HR Administrator

About Us

Established in 1977, GOAL is an international humanitarian agency, with a team dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 14 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

Job Purpose 

We have an excellent opportunity for a highly motivated HR Administrator to join the GOAL HQ HR team (on a 12 month fixed term contract). Reporting to the HR Generalist,  you'll work closely with them (and the wider HR team) to deliver on process administration, coordination, and compliance. The overall aim of the role is to provide an effective and efficient employee experience with a focus on quality people service.

This role manages the HR helpdesk which is the first point of contact for all HR queries, ensuring timely response and resolution, efficient administrative services, ensuring tasks are completed to the agreed standard and that confidentiality and accuracy of employee data is always maintained. The Successful candidate will join a small, high performing HR team, and will gain exposure to the full employee life cycle and  allow the successful candidate to develop knowledge and experience of all elements of HR in a varied and fast paced environment.

We offer our employees flexible working with our hybrid model, we require our HQ employees to work 2 days per week from our HQ office in Dun Laoghaire, Dublin.

Key Areas of Responsibility

HR Queries/Administration

• Respond to queries from all key stakeholders accurately in an efficient manner
• Organise and participate in the induction, on-boarding and off-boarding of all new employees
• HR administration management i.e. drafting employment contracts/letters/employment references etc. and following up on items that need renewal.
• Provide advice and support at all levels in line with GOAL policies and procedures
• Management of the HR Sharepoint site
• Management of contract issuance, renewal and records
• Management of probation & performance management timelines
• Schedule and deliver mandatory trainings for all new employees
• Maintain query records as part of implementation of a HR Helpdesk & FAQ system

HR Data and Reporting

• Maintain and monitor all HR information ensuring it is recorded accurately across various internal systems
• Utilise HR data for Weekly & monthly HR data reporting
• Leave Management and reporting
• Ensure GDPR compliance in relation to HR data

Payroll, Benefits & Invoicing

• Preparation of payroll data for upload to the payroll system monthly
• Manage administration of employee benefit schemes
• Management of HR Invoices for payment

Recruitment

Support Goal’s Talent Acquisition Manager with recruitment related administration when required:

• Coordinate Interview Scheduling: Liaise with candidates, hiring managers, and interview panels to arrange interviews, ensuring all logistics are confirmed and communicated clearly.
• Manage Recruitment Documentation: Prepare and maintain accurate records including job descriptions, interview feedback forms, offer letters, and onboarding documents.
• Post and Monitor Job Adverts: Upload job vacancies to internal and external platforms, to ensure postings are up to date and aligned and consistent with GOALS’ branding
• Candidate Communication: Act as a point of contact for candidates throughout the recruitment process, providing timely updates and ensuring a positive candidate experience.
• Support Pre-employment Checks: Assist with background checks, right-to-work verification, reference collection, and other compliance-related tasks.

Skills / Experience

• Some previous HR administration experience within a fast-paced environment
• Some previous experience and knowledge with HR analytics and data
• Strong organisational skills with the ability to work off own initiative and prioritise competing deadlines
• PC Skills, knowledge of MS Word, Excel, PowerPoint, SharePoint - Advanced MS Excel skills are distinct advantage
• CIPD member/associate (desirable)

Key Competencies

• Enthusiastic individual with excellent communication and interpersonal skills
• Excellent attention to detail, numeric and analytical ability 
• Solution focused approach with an ability to solve problems

**GOAL offers staff flexible working with our hybrid model, we require our HQ employees to work 2 days per week from our office in Dun Laoghaire, Dublin**

We strongly encourage you to apply even if you do not meet every single requirement listed.  At GOAL we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please just contact our Recruitment Team at recruitment.hq@goal.ie  

GOAL commitment to Diversity, Equity and Inclusion:
GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We foster an inclusive culture where all voices are heard and valued, we are particularly eager to receive applications from women (and other underrepresented groups). We know that the more inclusive we are, the better our work will be.

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

Accountability within GOAL
A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding
Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.